Multiple Login's But One Password

In a business using, Microsoft Active Directory, many business applications sync with AD for user login rights, user and password. Example, I have 15 different websites I log into which means I have 15 different enteries in 1Password. My user and password for all 15 entries is the same, which is my domain user and password. The URL's are all different and 2FA is different, and security questions are different. Would it make sense, for businesses, to have the ability to set a user/password entry and then link to that entry from other entries. Then I could have an entry for "Payroll" with the correct URL but it grabs my user name and password from the linked "My Domain Account" entry? Then when my domain password expires, every 45 days, I only have one place to update it in 1Password.


1Password Version: Not Provided
Extension Version: Not Provided
OS Version: Not Provided
Sync Type: Not Provided

Comments

  • I've found myself in a somewhat similar situation.

    We have some single sign on system at work so I use the same password for many sites. I've added the various URLs for each site to the login in 1Password so that 1Password knows to use that login for all of the sites, but they don't all use the same username. Some of the logins are set up to use just my username, while others use my full email address.

    For now I'm just manually editing the username after 1Password autofills the log in, but I was wondering if there's a better strategy?

  • brentybrenty

    Team Member

    I've added the various URLs for each site to the login in 1Password so that 1Password knows to use that login for all of the sites, but they don't all use the same username.

    @esheehan: I have to say, I've never heard of that before. Usually an email address is accepted installed of a username. Thank you for letting us know!

    Unfortunately I'm not sure there's another option, besides saving separate logins for the accounts that require a different username. That brings with it the potential problem of 1Password telling you these passwords are duplicates. Is it a case where a half-measure might work? For example, do places that don't use your email address al use the same username? In that case, you could use only two separate logins. Not ideal, but it would save you some manual effort. Alternatively, if there's an option to have the site remember the username, that could help either way.

  • brentybrenty

    Team Member

    In a business using, Microsoft Active Directory, many business applications sync with AD for user login rights, user and password. Example, I have 15 different websites I log into which means I have 15 different enteries in 1Password. My user and password for all 15 entries is the same, which is my domain user and password. The URL's are all different and 2FA is different, and security questions are different. Would it make sense, for businesses, to have the ability to set a user/password entry and then link to that entry from other entries. Then I could have an entry for "Payroll" with the correct URL but it grabs my user name and password from the linked "My Domain Account" entry? Then when my domain password expires, every 45 days, I only have one place to update it in 1Password.

    @David_A: It seems like in your case you could simply save all of the relevant URLs where you use the same credentials in a single Login item. Does that help? That would tell 1Password that it can use that login on all of those pages.

  • @brenty I've thought about having two separate logins in 1Password: one for Google (which I think is the only place that requires the full email) and one for everything else. For now I've opted to have only one place to update the password when it needs updating because I think we actually have two different account management systems with different passwords, and it's already confusing enough which one of those I need to use to log in in which place (bureaucracy 🤷🏻‍♂️). In any case, it's not a huge deal, I just thought I'd check and see if there was some feature I didn't know about for managing usernames.

  • brentybrenty

    Team Member

    @esheehan: Wow. That does sound confusing. I'm glad you're at least getting pad to keep it all straight! I'm sorry I don't have a (more) clever solution for you, but glad that works for you, and grateful that you brought this interesting case to our attention!

  • I am in the same situation. I work for a university (is uses google services, if it matters). I use that same username and password on dozens of sites on campus. I also need to use it to log in to Google to get my mail, calendar, and other services. I am required to change passwords every three months.

    Now, each of these logins generates a new password in 1Password. I also get an error message because it looks like they are duplicate passwords. They're not. It's one username and password used in multiple situations. Are you suggesting that I can add ALL of the different urls to the same entry? That would be AWESOME. It's been very confusing and I anticipate it will be a pain next time I do a password change.

    The same would be true in my bank, correct? It has a main login, and then separate one sometimes for different parts of their site.

  • One more note: I have now tried this and it seems to work. HOWEVER, like many, many schools and universities, we are managed by Google. When I log in in to Google I have to use the @domain.name on my username. When I log in to the university, I have to omit the @. SO it looks like I have duplicate passwords, but don't. Any work around? (Obviously I can have the two entries, which I do now.

    I expect this is true for companies that use Microsoft or other management systems as well.

  • brentybrenty

    Team Member

    @nxd10: I've got a lot of different Google Accounts myself...but it sounds like you have one and saved multiple Login items for it. Is there some reason why you can't just use a single Login item for that?

    Are you suggesting that I can add ALL of the different urls to the same entry?

    Exactly. I can definitely appreciate that it is nice to have specific URLs for different services. But if the account credentials are the same, you really only need a single Login item.

    The same would be true in my bank, correct? It has a main login, and then separate one sometimes for different parts of their site.

    If the login credentials are different, you will need to use separate Login items. It is possible to have multiple URLs in a Login, but not multiple usernames/passwords. But if your login credentials are different, 1Password won't complain that they are reused. Let me know if that helps. :)

  • Excellent. I have made many changes along these lines today. That's very helpful. BTW - I can't find this feature documented ANYWHERE. Once you're in the program, you can't get to the documentation. And if you go the main website and log in, you can't get to it. I have never ever seen a website or app set up like this.

  • brentybrenty

    Team Member

    Excellent. I have made many changes along these lines today. That's very helpful. BTW - I can't find this feature documented ANYWHERE.

    @nxd10: Happy to help! I think we don't have this documented because there's always an additional empty "website" field below what you already have saved when editing, but perhaps you hadn't gone into edit mode.

    Once you're in the program, you can't get to the documentation.

    There should be a link to our support site in the Help menu. Which version are you using?

    And if you go the main website and log in, you can't get to it. I have never ever seen a website or app set up like this.

    If you are trying to login to 1Password.com, that will only work if you have signed up for an account as part of the membership subscription service. Is that what you mean?

  • nxd10nxd10
    edited January 15

    I have gone into edit mode - I think I've spent 20 hours using the program since I bought it December 28th. I have a lot of passwords and I've been systematically upping my security. It is honestly not obvious what specific functions do. For example the extra websites or the linked information. This is a shame because this is a fantastic program and the more I use it the more I see it do. But my learning has been through hanging out on the forums. I like forums, but basic information should be more available.

    A ? next to the 'website' entry -that linked to even a definition or suggestion would be incredibly helpful ("You can enter other portals within the site that use the same username and password.").

    SO obviously I am doing something wrong because there is absolutely no documentation that I can find on my Mac app.

    If I go online and into my account (logged in) I see no help either.

    I can see help in my iPhone app.

    I can get Support if I go to 1password and don't log in. That's the ONLY way I can find to get help.

    I have two sons - one an IT support tech with security certifications and the other an avid gamer. I had to walk them through the process and I'm still learning nuances. I really spend most of my life working with screens. The program itself is pretty intuitive when you aren't trying to manage it or if you don't have a lot of passwords. But if you are working through things context help - or ANY help - available when you are within the working program would be helpful.

  • brentybrenty

    Team Member

    I have gone into edit mode - I think I've spent 20 hours using the program since I bought it December 28th. I have a lot of passwords and I've been systematically upping my security. It is honestly not obvious what specific functions do. For example the extra websites or the linked information. This is a shame because this is a fantastic program and the more I use it the more I see it do. But my learning has been through hanging out on the forums. I like forums, but basic information should be more available.

    It sounds like you're on the right track, but maybe ask more questions! If there are things that are unclear to you, different tasks you want to accomplish that you haven't figured out on your own yet, etc., I'm sure I can point you in the right direction again. After all, that's what we're here for, and the sorts of things people ask for help with informs changes going forward as well. :)

    A ? next to the 'website' entry -that linked to even a definition or suggestion would be incredibly helpful ("You can enter other portals within the site that use the same username and password.").

    I don't think it's helpful to put a bunch of question marks all over the place. I've used software like that. I find it annoying. But more importantly, most people just find that sort of clutter distracting and confusing. I do think there are other things we can do to help though, without turning 1Password into something that looks like 90s-era Windows software, if you know what I mean. ;)

    SO obviously I am doing something wrong because there is absolutely no documentation that I can find on my Mac app.

    In 1Password for Mac version 7, if you go to Help > Get Help, that takes you straight to our support site, with guides for a wide variety of things 1Password, and ways to contact us if you don't find what you're looking for:

    https://support.1password.com

    If I go online and into my account (logged in) I see no help either.

    If you click your account menu in the upper right, you can select "Help & SUpport", which also takes you to our support site -- specifically a guide for account management, but you can search for anything else there too.

    I can see help in my iPhone app. I can get Support if I go to 1password and don't log in. That's the ONLY way I can find to get help.

    Can you tell me what you mean by "go to 1password and don't log in"?

    I have two sons - one an IT support tech with security certifications and the other an avid gamer. I had to walk them through the process and I'm still learning nuances. I really spend most of my life working with screens. The program itself is pretty intuitive when you aren't trying to manage it or if you don't have a lot of passwords. But if you are working through things context help - or ANY help - available when you are within the working program would be helpful.

    If you have any suggestions, I'll be happy to bring them up with the team. :)

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