Individual to Families

Hi @jtouhey.

When you invite someone to join your 1Password Families membership they will set up their own account with their own email address, Secret Key, and Master Password. You should not share your Secret Key and Master Password with anyone unless you want them to be you as far as 1Password is concerned.

Every account that is part of a 1Password Families membership will have a Private vault that no one else has access to. By default there is also a Shared vault that is shared with everyone in the family, but it is entirely optional what if any information you store in this vault. It is also possible to create additional shared vaults which can be shared with whichever family members you select.

Does that help? Please let us know.

Ben

@rlgleason51: Given that she's having you manage things for her anyway, you might find that the guest feature in 1Password Families is useful in your case. Guests you invite get their own account as part of the family plan, which allows them to use 1Password across all of their devices too, but they have access to only a single vault you share with them. You could create one for your wife, share it with her guest account, and then you'll both have access to a vault which contains just her data (and any items that both of you need).

The only real drawback is that guests cannot be Organizers, so she wouldn't be able to help you recover your account if you got locked out...but if she often forgets her Master Password, then you'll probably be doing that for her rather than the other way around, and have an Emergency Kit in case you need it. Let me know what you think. :)

Guests cannot be converted to members (or vice versa). You’d need to delete the guest account and create a new member invitation for her. As guests can only access one shared vault this does not cause any data loss.

Ben

@rgleason51 - if you are the creator of most or all of your wife's 1Password items anyway and she has no issue with you having access to her personal data, then yes, putting it all into the Shared vault would be a simple way for you both to be able to access it. Guests are definitely limited-access (that's partly why there's no charge for up to five simultaneous guests: they're not full-fledged family members), so if there's no drawback to inviting your wife as a member, it certainly allows for greater flexibility now and in the future: she can be a Family Organizer (to help recover your account if needed), and even if she doesn't use her Private vault right away, as you say, her interest/usage might change in the future.

With regard to multiple vaults, if you require more than just your Private vault, you can certainly create as many additional vaults as you like, and you can make yourself the only family member able to view/use those vaults. However, if you've made your wife a Family Organizer, then she would have the ability to add herself to those vaults. If you don't make her a Family Organizer, she won't have that ability, but there again, you'd lose the ability to have her recover your account in the event you can't sign in. So it's a bit of a trade-off. In general, if you have items you do not want any other family member to be able to access (not even other Family Organizers), your Private vault is the place for those items. If you must have more than one vault that no one else can access, then you'll need to be the only Family Organizer, and create vaults for only yourself.

@rlgleason51 : Your step 4 will be a bit different depending on the end result you want.

If you want to be able to access her items and you don't want to set her up as a guest, your step 4 would look like this:

Go back to one of your devices and move her items (and any items that are shared) into the Shared vault (already available by default, no need to create it) and leave them there.

This would leave you with your items in your Personal vault, her items and shared items in the Shared vault. You would have access to everything and she would have access to the Shared vault and an empty Personal vault, but none of your items.

Alternatively, if you want to be able to see only your items and the shared items on your devices:

Still go back to one of your devices and move those items to Shared (since you otherwise won't be able to see them on her devices). Next, head to one of her devices and move them from Shared to her Personal vault. From there, you can go back to one of your devices and move shared items from your vault to Shared.

This will leave you with your items in your Personal vault, shared items in Shared and no access to your wife's items. Your wife would have her items in Personal, shared items in Shared and no access to your items.

I hope this provides some clarity, but we're here if you still have questions. :chuffed:

Hi @rlgleason51

We can’t maintain links across vaults as it stands. Perhaps it would help for us to better understand your use case? What is causing you to move these items back and fourth?

I too store photos or scans of documents like my passport and driver license in 1Password, but I’ve never found cause to move them... they’ve always lived in my Personal vault.

Thanks!

Ben

Hi @rlgleason51,

Ah... that makes sense. I feel really bad because it's effectively my fault that this doesn't work as you would expect. Ideally, when copying an item that contains a link to another item from vault 1 to vault 2, we would find the linked items, copy those as well, and make sure that the links are restored on the destination vault. This is a corner I cut when I originally implemented Copy support between 1Password.com vaults in 1Password for Mac and iOS, figuring that we'd finish that up soon afterwards. Unfortunately we haven't done so yet.

The workaround for now is to copy the linked items manually and recreate the links.

Rick

Thanks for the feedback @rlgleason51. :)

Ben